Frequently Asked Questions
When submitting documents online or by email please note that we do NOT ACCEPT CELL PHONE PICTURES OF ANY OF THE REQUIRED DOCUMENTS OR PHOTOGRAPHS.
How do I know if my friend or loved one has already been inducted into the Program?
You can search the In Memory Honor Roll: CLICK HERE
When is the Application deadline?
The application and ALL required documents are due on April 14th, 2017 to be eligible for the 2017 ceremony. Anything received after the deadline will be automatically rolled over into the 2018 application pool.
Can I submit a Biography?
Please send as a separate sheet a typed biography of no more than 300 words. Please avoid handwritten bios, if possible. If the bio is longer than 300 words, VVMF may edit for length. The bio may include any information which you are comfortable with sharing.
John Smith was born on March 1, 1947 in Springfield, Wisconsin. He graduated from High School in 1965. John joined the Army in 1967 and did two tours in Vietnam serving as a flight engineer. On October 1, 1970 he married Jane Doe and they went on to have four children and three granddaughters. After leaving the Army, John worked as a maintenance mechanic for more than 30 years. He was a volunteer firefighter and an avid volunteer with the local VVA chapter and VFW post. He was incredibly proud of his service to his country. He also liked fixing cars and enjoyed carpentry. He had a wonderful sense of humor and was passionate in teaching his children and grandchildren new things. He enjoyed traveling whenever he could with trips to Mexico, Ireland, France, Texas, California, Florida, and Arizona. There was always room for golfing with friends and his wife. As any Wisconsinite, he was a cheesehead who enjoyed cheering on his Packers. He passed away on October 7, 2010 due to Non-Hodgkin’s Lymphoma caused by exposure to Agent Orange during his service in Vietnam. John lived life to the fullest until the end and will be greatly missed by his friends and family.
What will the Biography be used for?
The biography will be used on the Honoree's Virtual Honor Roll page.
Does “Hometown” refer to where the Honoree was born or where he lived?
This is up to you. It can be the location where he spent most of his time, where he spent his formative years, or where he has the greatest connection.
What kind of photographs do you require?
We require two clear different photos. The photographs can be whatever you would like. For example: Service photos, Prom photos, Wedding photos, photos from a family trip. We recommend that one photograph be from when the Honoree was serving in the military and one that is more recent.
How do I submit my photos?
If you are uploading photos to the online application please note the following:
- The best format to submit a photo is as a JPEG file.
- Please scan your photo at a high resolution, this will look best when printed.
If you are mailing in hard copies please send clear photographs - preferably NOT a photocopy. Please do not send originals as we cannot return them. The photos will be used for the Tribute, Yearbook and Virtual Honor Roll.
What is the In Memory Yearbook?
The yearbook has the full list (including photos) of all of the Honorees for the current year. To see last year’s yearbook, click here.
Will my Honoree be added to The Wall?
Please understand that, while your Honorees' memory and service will be honored; his/her name will not be inscribed on The Wall.
To find out how to have a name added to The Wall click here.
Is there any representation of In Memory at the Memorial site?
Yes, the In Memory plaque was dedicated in 2004 and is located in the Three Servicemen plaza adjacent to the Memorial. The plaque reads: In Memory of the men and women who served in the Vietnam War and later died as a result of their service. We honor and remember their sacrifice. Please note there is no listing of names at the site.
Please take a few minutes and watch the ceremony video from last year as it will answer many of your questions: CLICK HERE FOR VIDEO
When is the 2017 Ceremony?
SATURDAY, JUNE 17, 2017
Will VVMF pay for my travel to Washington DC?
No, VVMF cannot pay for or arrange your travel to Washington DC. We do provide transportation from the hotel to and from the Ceremony. CLICK HERE for more information. Discounted hotel rate information will be available on this link closer to the ceremony.
How is the In Memory Program / Ceremony funded?
The Vietnam Veterans Memorial Fund is a nonprofit organization that is supported by private donors like you. Please consider making a donation and support the In Memory Program. Your gifts make it possible for us to maintain this program so critical to our efforts to promote healing and education, to hold the ceremony annually, and to continue honoring many more veterans’ service and sacrifice. CLICK HERE TO DONATE
How long is the ceremony?
Ceremony length depends on how many veterans are being honored each year. In 2016 we honored 312 veterans and the ceremony lasted about three hours. The ceremony begins promptly at 10:00am on Saturday morning. Plan to arrive by 9:45am to check in.
Will there be seating at the ceremony?
Yes there will be seating at the ceremony. Seating is open and you may sit wherever you would like. While we ask for you to RSVP we do NOT reserve seating.
How far is it from the bus drop-off to the ceremony location?
The bus drop off is about 500 feet from the ceremony. This is as close as the bus can get.
How far away are the bathrooms?
The closest bathrooms are about 300 feet from the ceremony location.
Will there be wheelchairs available?
No, VVMF does not provide wheelchairs. The ceremony area is wheelchair accessible. Please note that it is in grassy area on a hill and can be somewhat difficult to maneuver - especially if the ground is wet.
What is the dress code?
Attire ranges from casual dress to business casual. We recommend that you dress for the weather. The ceremony will be held rain or shine. Should it rain, the area can become muddy. We recommend that you wear comfortable shoes that are not easily damaged.
It can be VERY hot during the ceremony as it takes place in the open field near The Memorial, there is there limited shade. We recommend that you bring at least 1 bottle of water for each member of your party. Hats and sunscreen are also strongly recommended. Please dress appropriately and monitor the weather reports prior to the event.
Can I say my Honorees name at the Ceremony?
Yes, you will be reading your loved one’s name during the “In Memory Honor Roll Call.” Our Master of Ceremonies will indicate when the reading of the names will begin. When you are at the microphone, please read your loved one’s name only. You may add their relationship to you, for example, “my husband, John Doe.” Out of respect to other families, please refrain from making additional remarks.
What is the Tribute?
The Tribute is a 9 x 12 framed certificate created by VVMF that contains the Honoree’s photos and other information provided with the application.
What do I do with the Tribute?
You take the tribute home as a lasting keepsake.
Will there be a photographer?
Yes, VVMF will have a professional photographer at the Ceremony. The photos will be available (about one week after the Ceremony) for purchase on our website. Click here to see last year’s photos. You will also be able to purchase copies of the Tribute.
Will my loved one be honored if I am not in attendance?
Yes, a volunteer will say your Honoree's name during the Roll Call and we will send you one DVD of the ceremony, one yearbook and one copy of the tribute (not in a frame.)
Will this event be televised?
No, this will not be televised.
AFTER THE CEREMONY:
When will the Honoree be added to the Virtual Honor Roll?
The Virtual Honor Roll will be updated after the Ceremony. It takes about 30 days to update.
How do I get a DVD of the Ceremony?
Within 60 days of the ceremony, a video of the full ceremony will be available on the VVMF website. VVMF will provide one DVD to each applicant. Additional DVDs of the event will be available for purchase about 90 days after the Ceremony.
Can I come and honor my loved one next year?
Yes, all past participants are welcome to attend the ceremony each year. You DO NOT have to re-apply.
How can I continue to honor my loved one?
Please visit and forward your loved ones personal tribute page at www.vvmf.org/honor-roll, and post a personal remembrance to him/her.
I still have questions.
Please send an email to InMemory@vvmf.org